Meeting minutes in English
Minutes of the 12th Extraordinary(Ad
Hoc) Meeting of the 11th Staff Welfare Committee
- Date: Tuesday, August 12, 2025
- Time: 1:00 PM
- Location: B1 Floor, No. 70, Section 1, Chongqing South Road, Zhongzheng
District, Taipei City
Chairperson: Rooney, Liu Bei-Shan
Minutes prepared by: Executive Secretary Mike, Jen
Moo-Shan
Confirmation of Meeting Procedures
Reports：
The prior expenditure details were confirmed. In
addition to written meeting minutes, this session was also recorded. In case of
any disputes, the audio recording shall prevail in accordance with longstanding
practice.
Discussion Items
Proposal 1
- Proposer: Attending committee members
- Subject: Reconfirmation of the position
of Executive Secretary of the Welfare Committee and appointment in
accordance with the Committee Charter.
- Explanation: Appointment conducted in
accordance with the principle of committee autonomy and the charter
established by the company’s People Department.
- Resolution: 8 votes in favor (including 1
proxy vote) to appoint Jen Moo-Shan as Executive Secretary.
Proposal 2
- Proposer: All attending committee
members
- Subject: Reconfirmation of the
Chairperson, Vice Chairperson, Financial Officer, and clarification of
responsibilities regarding all assets of the Welfare Committee over the
years.
- Explanation:
1. Conducted in accordance with the Committee Charter and Article 7
of the Guidelines for the Organization of Employee Welfare Committees.
2. On April 14, 2020, Manager Steven Cheng, an ex officio committee
member, testified during a Welfare Committee meeting that all financial and
administrative documents were held by the company. He stated that any access to
these materials must be handled through legal channels. Steven Cheng also
remarked, “Mr. Jen was never the Chairperson over the past 13 years; it was
always C.C.Shiao, as far as I know.” (Refer to the Welfare Committee blog video
documentation.) He repeatedly asserted that labor-side committee members must
obtain company legal approval or pursue judicial procedures to access financial
records. As a result, the handover on June 20, 2025, between outgoing and
incoming Chairpersons failed to include the transfer of financial and
administrative documents held by the company.
Investigations revealed that company executives and People managers had jointly
misappropriated Welfare Committee funds to cover unauthorized expenses such as
gifts for the Ex-General Manager, EasyCard production fees for direct business
clients, and company operational costs (group insurance, health checkups, and
year-end banquets etc.). These expenditures violated the Committee Charter and
caused long-term, significant harm to the Welfare Committee. It is proposed
that the new Chairperson and attending committee members pursue legal action to
recover funds misappropriated by former ex officio members.
Furthermore, financial records, payment vouchers, voice transfer activation
records, unauthorized use of the Welfare Committee’s name to access the Ministry
of Labor’s welfare portal, bank passbooks, group insurance advances, and
administrative documents were never disclosed to labor-side committee members,
despite their right to review such materials.
3. On August 5, 2020, labor-side committee members filed a complaint
with First Bank Minsheng Branch, alleging that the company refused to hand over
the Welfare Committee’s passbook and seal, and obstructed execution of meeting
resolutions. Following the complaint, the seal was changed and a new passbook
issued. Upon reviewing historical transaction records, it was discovered that
voice transfer functionality had been secretly activated, with approximately
NT$10 million transferred annually. The company has yet to provide a
satisfactory explanation.
Comparisons with People-dept-generated financial statements revealed
discrepancies between reported balances and actual bank balances.
4. The recent handover only included the seal and passbook reissued
following the August 5, 2020 complaint. All other financial records, passbooks,
seals, and payment vouchers remain under company control and have not been
transferred to the Welfare Committee.
5. According to Ministry of the Interior directive No. 03598: “If
employee welfare funds suffer losses due to custodial negligence, the custodian
shall bear compensation responsibility.” Article 9 of the Welfare Committee
Organizational Guidelines stipulates that planning, custody, and use of welfare
funds are core committee responsibilities. Therefore, if mismanagement leads to
losses or embezzlement, committee members are jointly liable. Based on these
facts and video documentation, People Manager Steven Cheng is confirmed as the
actual custodian of the Welfare Committee’s assets, as evidenced by a notarized
letter from the company.
6. On August 28, 2017, former company representative Patrick Yang
(Beijing Political Consultative Conference member) sent a notarized letter (No.
001506) to the Welfare Committee’s Tamsui office, stating: “For accounting
audit purposes, all account books, passbooks, checks, and seals have always
been held by the ex officio committee member appointed by the company, with PEOPLE
staff assisting in administration.” This confirms that the company-appointed ex
officio member was the sole custodian of the Welfare Committee’s assets.
- Resolution:
- 8
votes in favor (including 1 proxy vote) to reconfirm Rooney,Liu Bei-Shan
as Chairperson and concurrently as Financial Officer.
- 8
votes in favor (including 1 proxy vote) to appoint Carrie, Wu Jian-Ning
as Vice Chairperson.
- 8
votes in favor (including 1 proxy vote) to pursue judicial action against
all ex officio members and People supervisors involved in unauthorized
use of Welfare Committee assets, including secret activation of bank
voice transfers and unauthorized access to the Ministry of Labor’s
welfare portal.
- Legal
fees for litigation confirmed at NT$2 million, as budgeted in the 10th Ad
Hoc Meeting of the 11th term.
- Full
authorization granted to Chairperson Rooney, Liu Bei-Shan to initiate
legal proceedings immediately. Labor-side committee members and all
stakeholders are encouraged to join the litigation. All actions taken by
Chairperson Rooney, Liu Bei-Shan are fully ratified and recognized as
legally binding.
Proposal 3
- Proposer: All attending committee
members
- Subject: Authorization for Secretary
Mike, Jen Moo-Shan to access all Welfare Committee-related information,
documents, and files, and to be granted full legal authority to assist the
Welfare Committee, retired employees, and any stakeholders in initiating
legal proceedings.
- Explanation: In appreciation of company
colleagues who provided evidence of misconduct by PEOPLE supervisors, Executive
Secretary Mike, Jen Moo-Shan is authorized to utilize all historical data
and documents collected by the Welfare Committee to safeguard employee
rights and serve as evidentiary material in legal actions.
- Resolution: 8 votes in favor (including 1
proxy vote) to grant full legal authority to Executive Secretary Mike, Jen
Moo-Shan to assist the Welfare Committee, retired employees, and
stakeholders in initiating legal proceedings, and to confirm and ratify
all related actions undertaken.
Proposal 4
- Proposer: All attending members
- Subject: Confirmation of the background
and handling of the Committee office, employee clubhouse, and shuttle
vehicle arrangements.
- Explanation:
1. Former PEOPLE manager forged bank stamps, leading labor-side
committee members to discover that the company-issued Welfare Committee meeting
minutes dated December 23, 2015, and April 8, 2016, bore counterfeit bank
stamps disguised as official seals. The records misrepresented actual
discussions and only reflected the personal opinions of C.C.Shiao, without
confirmation or consent from attending members.
2. At the May 16, 2016 meeting, the forgery was exposed and
documented by committee member Annie Pang(deceased). All attendees, including PEOPLE
staff, raised no objections, and the meeting was audio recorded. It was
confirmed that prior company-issued minutes used forged stamps and
misrepresented facts. C.C. Shiao, as sole custodian of the Committee seal,
instructed subordinates to use fake stamps on non-official records, misleading
employees and government agencies.
3. The employee clubhouse was proposed at the December 23, 2015
meeting, convened by People Department. The sole agenda item was the
clubhouse’s establishment. Labor-side member Annie Pang suggested purchasing
the venue by utilization of funds owned by the company to the SWC, while C.C.
Shiao advocated renting. No formal resolution was reached.
4. At the April 8, 2016 meeting, C.C. Shiao proposed using the
company’s VIP lounge contractor for clubhouse renovations, to be bundled with
renovations on the 12th floor. He claimed the VIP lounge cost NT$450 million
(approx. NT$1.5 million per 3.3 square meters) and instructed confidentiality.
He arranged for Mike, Jen Moo-Shan to review and assess the furnishing
standards of the airport lounge on April 15,2016. Due to the excessive quote,
labor-side members added a clarification in the May 9, 2016 meeting minutes
stating the actual renovation cost was estimated between NT$5–6 million(approx.
NT$140,000 per 3.3 square meters).
5. On May 19, 2016, the Welfare Committee emailed four documents to
the Taipei City Labor Bureau: 2 copies of meeting minutes, revised charter, and
new seal designs. The email noted, “All details verified, will submit tomorrow
morning.” No objections were raised by company personnel, including People
Manager C.C.Shiao, until his retirement on July 3, 2017.
6. The shuttle vehicle has used the Committee office parking space
for over nine years. It is proposed that future parking be relocated to the
Committee’s leased warehouse space.
- Resolution:
- 8
votes in favor (including 1 proxy vote) to approve the relocation of
shuttle vehicle parking to the Committee’s leased warehouse.
- Attending
members of the December 23, 2015 and April 8, 2016 meetings provided the
following statements:
- Labor-side member Tu Mei-Ying (Dec. 23, 2015): “I recall C.C.Shiao
proposed the clubhouse, and Annie Pang suggested buying the venue. C.C.Shiao
disagreed and preferred renting. It was just a discussion, no
resolution.”
- Labor-side member Tu Mei-Ying (Apr.8,2016):“If renting, Mike,Jen Moo-Shan
preferred Taipei; C.C.Shiao preferred Tamsui. C.C.Shiao mentioned the
NT$450 million VIP lounge renovation and asked for confidentiality. He
also proposed combining it with the Minsheng East Road office
renovation. No resolution was made.”
- Labor-side member Kelly,Lu De-Ci:“Three things stood out: C.C.Shiao
said the VIP lounge cost NT$450 million and asked us to keep quiet; he
suggested combining renovations with the 9th or 12th floor; and he asked
Ma Li-Wen(VIP Manager) to take Mike,Jen Moo-Shan to review and assess
the decoration quality of the airport VIP lounge.”
Proposal 5
- Proposer: All attending members
- Subject: Confirmation regarding overdue
payment of shuttle vehicle fuel expenses.
- Explanation: People Manager Steven Cheng
has a history of notifying the Committee of payment deadlines at the last
minute, resulting in frequent fines. This time, the fuel bill was mailed
on July 24 (due July 31), while Chairperson Rooney,Liu Bei-Shan was abroad
on July 23. The Committee’s passbook and seal were stored in the warehouse
per regulations, and payment could not be processed in time, resulting in
a late fee. This loss is attributed to Steven Cheng’s negligence and
should be personally borne by him.
- Resolution: 8 votes in favor (including 1
proxy vote) to immediately notify the company’s People department for
appropriate handling.
Proposal 6
- Proposer: All attending members
- Subject: Confirmation of the 2025
Autumn Lifestyle Workshop Series, scheduled to begin in September.
- Explanation: To be conducted in accordance
with past procedures announced by People Manager Steven Cheng.
- Resolution: 8 votes in favor (including 1
proxy vote) to proceed immediately and authorize the Chairperson to manage
all related matters.
Ad Hoc Motions
None
Adjournment
Meeting adjourned at 4:33 PM on August 12, 2025
Chairperson Signature:
Recorder Signature:
Attending Committee Members’Signatures for Meeting Minutes Confirmation:
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